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Jubilee Field Pavilion Proposal for Extension

The Trustees of the Sway Social Club funds have commissioned an investigation into a possible extension to Sway Jubilee Field Pavilion. When the Social Club closed, their club house was sold for development for somewhere in the region of £500,000. They may wish to offer this money to part fund a significant extension to Sway Jubilee Field Pavilion.

Full details of the latest range of proposals are to be presented on Saturday December 3rd at a public session at Sway Village Hall


October 30th 2016 There appear now to be 3 or maybe 4 possible proposals for different types of development of Jubilee Field Pavilion.

The original Plan A (presented at the 25 August PC meeting) which provided the major facility.
2016-08-25 Jubilee Field Pavilion Draft Proposal PPT 03 Displays a larger version of this image in a new browser window 2016-08-25 Jubilee Field Pavilion Draft Proposal PPT 04 Displays a larger version of this image in a new browser window 2016-08-25 Jubilee Field Pavilion Draft Proposal PPT 06 Displays a larger version of this image in a new browser window

Plan B which meets the needs of the existing users.
Draft Reduced Size Scheme - Floor Plan B Displays a larger version of this image in a new browser window

Plan C which hopefully also meets the needs of the users but at a lower cost and maintains the scope for further expansion.
Draft Reduced Size Scheme - Floor Plan C Displays a larger version of this image in a new browser window

Plan B/C + showing a possibility for an enlarged existing front meeting/club room.
Draft Reduced Size Scheme - Extended Front Club Room Displays a larger version of this image in a new browser window

 


August 25th 2016 - Below is information presented to Sway Parish Council at their meeting on 25th August.

Below is a rough comparison of the proposed sport hall footprint compared with the existing pavilion from the original plans of 1997:

JFP Original Plans 1997 vs approx new footprint Displays a larger version of this image in a new browser window

The following slides were provided by one of the Social Club Trustees for consideration at the Sway Parish Council Meeting on Thursday 25th August 2016, and are his thoughts to promote discussion, and are not intended as a final proposal. Click on a thumbnail to expand to full size.

2016-08-25 Jubilee Field Pavilion Draft Proposal PPT 01 Displays a larger version of this image in a new browser window 2016-08-25 Jubilee Field Pavilion Draft Proposal PPT 02 Displays a larger version of this image in a new browser window 2016-08-25 Jubilee Field Pavilion Draft Proposal PPT 03 Displays a larger version of this image in a new browser window 2016-08-25 Jubilee Field Pavilion Draft Proposal PPT 04 Displays a larger version of this image in a new browser window 2016-08-25 Jubilee Field Pavilion Draft Proposal PPT 05 Displays a larger version of this image in a new browser window 2016-08-25 Jubilee Field Pavilion Draft Proposal PPT 06 Displays a larger version of this image in a new browser window 2016-08-25 Jubilee Field Pavilion Draft Proposal PPT 07 Displays a larger version of this image in a new browser window 2016-08-25 Jubilee Field Pavilion Draft Proposal PPT 08 Displays a larger version of this image in a new browser window 2016-08-25 Jubilee Field Pavilion Draft Proposal PPT 09 Displays a larger version of this image in a new browser window 2016-08-25 Jubilee Field Pavilion Draft Proposal PPT 10 Displays a larger version of this image in a new browser window 2016-08-25 Jubilee Field Pavilion Draft Proposal PPT 11 Displays a larger version of this image in a new browser window 2016-08-25 Jubilee Field Pavilion Draft Proposal PPT 12 Displays a larger version of this image in a new browser window 2016-08-25 Jubilee Field Pavilion Draft Proposal PPT 13 Displays a larger version of this image in a new browser window 2016-08-25 Jubilee Field Pavilion Draft Proposal PPT 14 Displays a larger version of this image in a new browser window


The following notes taken from the 25th August Parish Council meeting recording may be of interest to those who were unable to attend. The numbers give approximate locations in the recording to be found here. Meeting minutes are also here adobe icon PC Meeting Minutes August 2016 [3Mb].

Presentation:

21:55 Proposal based on discussions with JFUG but presentation is Ian Gale's own work.
23:44 Ground floor is sports complex. Improved changing and toilet facilities and meeting room.
24:38 Upstairs reasonably sized social area with viewing access to sports hall. Bar available. Another meeting room and offices.
25:36 Some parking area will be lost.
28:30 Intent is to get maximum usage out of the site.
30:15 Ian Gale's guess of increased annual cost would be £17-18k per annum.

Q&A Session:

32:00 Q: How much bigger than present building? A: 4-5 times bigger
34:00 Q: What have the village said about this? A: Don't know. This is only JFUG ideas.
35:00 Q: Where would money come from? A: Grants from various organisations. IG does not know whether it's achievable
35:23 Q: On what basis is design compatible with environment? A: Richard Elliott Associates.
35:46 Q: With more vehicle movements how will site cope? A: There will have to be more parking using mesh to protect grass.
36:28 Q: On what basis can you state Sway (not just JFUG) needs a multi sports facility? A: Partly based on the desire for a MUGA.
38:40 Chair pointed out that Bowls has always been a stated need, and Tennis club for several years have wanted an extension to the site.
39:13 Q: The MUGA came out of a survey of how to spend £60k. This is a step change - a chance to think out of the box. Should we not consider this as a step change? A: This is not fait accomplis - just an idea.
40:28 Q: Projected Maintenance costs look too low. Should be more like £30k pa rather than £3.5k (see note 1 below). Viability should come first. A: Viability is one of the most important things.
42:26 Q: Will the Parish residents have to pay to support this? A few people may want this but the majority of Sway may not. A: Viability is one of the most important things.
44:06 Q: Have the neighbours been consulted? A: No but they will be as part of any planning process. The intention of the meeting was to kick start a process of public debate.
45:10 Q: How do you propose proceeding with a wider debate? A: Use the PC website. Chair stated he would like this presentation done at the Village Hall as a public meeting. Barry Gough stated there would be no charge for using the Village Hall for this purpose.
46:20 Q: This should not be just about sports. We need somewhere where we can have a social area. A: That's what the upstairs is all about.
49:10 Comment: There is nowhere currently in the village where people can meet drink and chat. The pubs are "bistro pubs" and unsuitable for just socialising.
49:39 Comment: Does not look at all attractive and is far too much money.
50:00 Q: These facilities will draw people away from existing locations and lower their viability. Is this part of the viability study? A: Yes. These facilities will be book able by individuals not just clubs so this is seen as in addition to existing.
51:20 Q: Might it not be better to spread the money across other areas to preserve their viability? A: The trustees decided early on that the £500k will be used on a single significant capital project.
52:00 Q: This means you are presenting this as what the village ought to need rather than asking the village what they would like. A: The money does not belong to the village. It is the Social Club's money. It is down to the 3 trustees how they use it. They want to use it wisely. They want to see a lasting legacy from that money.
52:20 Chair observation: When JF was purchased a number of people thought it too ambitious. But we have had a generation of kids in Sway who have benefited. They're not represented tonight as they have kids to take care of. Sway precept is one of the lowest in the NF but you have one of the best facilities that any parish has got. The reason for that is good will.
54:30 Vice Chair: We either see this as a gift horse to be grabbed hold of or as a Trojan horse which we leave alone. As a Parish Council we need to decide whether to give our good wishes tonight to take forward to the next step of a public meeting. That meeting should not be what the trustees should spend their money on - that's their decision. The real question to the residents of Sway is do you back this proposal or not.
56:00 Ian Gale: It's important to separate this project from the Social Club funds. This project is coming from the JF user group. There just happens to be a pot of money sitting there that they should be able to access.
56:40 Kevin Langford: As a member of the PC when the JF project was started, let's improve it and take it to the next stage.
57:00 Q: Have any figures from other recreation centres been taken? A: Only for rental charges.
57:26 Chair: The 5 recreation centres run by NFDC all cost a million in subsidies each year. But they all provide swimming facilities on school sites. They cannot be compared with this project.
58:00 Q: Will there need to be a caretaker on site? A: Only some of the time as the IT will handle bookings and providing access to relevant facility.
58:30 Q: What about more senior people who are not IT literate? A: We can't afford to man the site all the time. It needs constant monitoring but not all the hours it will be open.
59:00 Q: Are the 3 trustees open to alternative proposals? A: We haven't seen any viable alternative proposal in 2 years. There is no obligation on the trustees to go out looking. They are open to people coming to them.
60:00 Comment: There is a strong feeling that the money should be spent in such a way that a fair percentage of the money is put towards a social venue.

Parish Council debate:

Cllr Tarling: 61:30 Ambitious. Excellent basis from one person as a discussion. Should ask the residents. A couple of years ago a survey showed highest priorities were help in clearing ditches and hedges, more road safety measures, more support for older people, PC annual report on how money is spent. Anything particularly sport related is quite a long way down the list. The reason MUGA came to the fore was in relation to a survey of specifically sports and recreation ideas. A MUGA would be a lot cheaper than the £2 million for this project. Concern that the PC might be saddled with undue expenses. Something 3 times the size might not fit in the £39k estimate. Absolutely correct that the 3 trustees should decide how to spend the £500k. Also absolutely correct that the land is owned by the Parish Council and if the project is to be here, the trustees and the PC need to work together. Suggestion is for PC and trustees to jointly sponsor a survey to ask all residents of Sway if this is a good idea or are there any better ideas. Also viability must be higher on list because if it proves wrong then no point wasting any more time and money.

Cllr Seacombe: 64:21 Always do feasibility and maintenance first as no point putting something in place if no money to support it later. Could have implications on precept. The MUGA had a lot of support based on the £60k S106 funds. Also you cannot have a lot of alternative uses for a big area as the floor markings get too confusing. Need more information before we go out to the general public.

Cllr Thomas: 66:20 Concerned about impact on other venues. If new facilities are so much better than at those other places, people will stop using the old ones. Viability is again one of the main concerns particularly if entirely IT controlled as not everyone can handle that. Needs someone there the whole time monitoring.

Cllr Warden: 67:57 Reiterated issue of needing someone there full time. Also could be left with under-utilised Village Hall and other venues.

Cllr Pepper: 68:27 Tonight was a small step in the right direction of consulting the community. Get people talking about it so we can get feedback of what they really want. Hope we get higher involvement even than the S106 which was only about £60k. Some of the ideas could go ahead without this major project - tennis extension has already been given tacit approval. Would this project cater for older people? Would it be dementia friendly? Viability is the big issue. Probably need someone full time on site.

Cllr Turner: 71:02 Get other venues involved with question of viability as a whole, not just one site. 

Cllr Golby: 71:25 Need a broad church involving Village Hall, Youth Centre, Church hall - all venues. Should have vote to say whether this should be taken forward to the next step of public meeting ideally on a weekend in the next couple of months when more public can attend.

75:30 This proposal was carried with 2 abstentions.

Note 1. Guidance regarding maintenance costs of Multi-Use Sports Halls is available from the Sport England website.